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Posted: Friday, April 28, 2017 8:05 PM

Facilities Coordinator (Medxcel Facilities Management)Job ID 2017-7594Location US-MI-SouthfieldCategory FacilitiesCompany Name Medxcel Facilities ManagementMore information about this jobOverviewThe Coordinator, Facilities is responsible on a daily basis for ensuring the smooth operation of the office and administrative functions, as well as providing administrative support to the Director of Facilities. The Coordinator works together with the facilities leadership team to provide high quality and timely support to the work of the organization. This position administers office systems and services including vendor management, daily operations, voicemail systems, and clerical functions. The coordinator is also responsible for any ad-hoc data input, as well as assistance in committee meeting preparation and reporting.ResponsibilitiesFacilities Department Support - 50%Present a professional, welcoming first contact to all clients, vendors, staff, etc. - by phone, in person, and email.Responsibility for development & implementation of efficient office systemsResponsible for keeping office equipment maintained Responsible for organizational functions and general meeting support: including arranging, follow up calls, maintaining office space schedules, securing food and supplies, copying + faxingResponsible for assisting managers in preparing committee reports, including maintaining or obtaining data needed by the various committees.Responsible for managing supplies and maintenance of storage areas Provide support for teams: staff travel arrangements and expense tracking, program and stipend supplies, etc. Identifies and implements systems to streamline and gain efficiencies in work processes.Organizes and coordinates projects, conferences and other events.Participates in multidisciplinary meetings, committees, and projects addressing issues related to educational initiatives, conflict resolution, cost containment issues, implementation of new services/systems, and performance measures.Responsible for meeting minutes & follow-up on action itemsOrder tools and supplies as neededWorks on special projects as neededPerforms other duties as assignedAdministrative Support- 50%Track and help manage calendar, assist with meeting set up, and other duties as assignedEstablishes and maintains various filing and records management systemsMakes travel arrangements; prepares itineraries; prepares, compiles, and maintains travel vouchers and records.Reviews, proofreads, and edits documents prepared for the administrator's or executive's signature and as otherwise requestedPrepares agenda and collects materials for meetings, speeches, and conferences; takes minutes and keeps records of proceedings.QualificationsEducation and Work ExperienceThree (3) to five (5) years of office and related experience required.High school degree required; BS degree preferredWithin the scope of the job, requires critical thinking skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment.Experience working in the healthcare/facilities management industry preferredKnowledgeStrong understanding and knowledge of administrative processes and terminology requiredAbility to work independent of supervision Ability to establish and manage relationshipsAbility to quickly learn new computer softwareExcellent problem solving and analytical thinking skillsStrong written, verbal, and presentational communication skills Expert proficiency of Microsoft Office applications (MS Word, Excel and PowerPoint) requiredAbility to set priorities and manage time amidst multiple tasksStrong administrative skillsExcellent organization and planning skillsStrong interpersonal skillsAbility to absorb large amounts of informationOptionsQuick ApplyApplyShareEmail this job to a friendReferShare on your newsfeedNeed help finding the right job?We can recommend jobs specifically for you!Click here to get started.Go back to the welcome pageApplication FAQsSoftware Powered by


• Location: Detroit

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