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Posted: Wednesday, February 28, 2018 12:03 AM


Human Resource/Accounts Receivable Manager at GD Top Notch Cleaning Service INC
Redford, MI 48240

About the Job

26801 W 7 mile road
Redford Mi 48240

Commercial & Residential New Construction Clean Up During All Phases of Construction Development

Accounts Receivable/Payable / Human Resource

Learn the office Procedures and all aspects of every job function.

Perform all that apply in this position including but not limited to, billing, payroll, contract review, QuickBooks, correspondence with contractors and supervisors as well as accts receivable admin, answering emails, keeping up with the company structure and adhering to those policies and procedures.

Billing, all facets of billing & invoicing

Manage outgoing bills and invoices
Obtain daily progress sheets from designated area and scan or confirm scanning with person at main computer
Review calendar to confirm corresponding daily progress sheets with job performed
Enter all billing into QuickBooks and provide invoice # on progress sheet in designated area and on PO
Send invoicing daily via email, snail mail or AIA/Textura (This is a must)
Track billing and rebilling via all correspondence related to this
Confirm invoices are received via email/snail mail or phone call
Post payments to customers’ accounts
Check open invoices via QuickBooks reports ie: 30/60/90
Set up and complete all notaries
Ensure all billing deadlines are met Via AIA,/Textura
When payments are received make sure to follow proper steps to entering into appropriate databases and QuickBooks
Management will oversee all billing every week. Please leave corresponding PO books and a printout of QuickBooks billing ledger every Friday.
Enter receipts for all credit card charges
Organize and file deposit receipts
Maintain an orderly accounting and filing system
Ensure wages and billing boxes are checked on Daily Progress Sheets
Resolve all payment discrepancies and disputes on behalf of the company.
Provide and assemble information to external accountant and bookkeeper
Back up QuickBooks weekly to a backup drive


Payroll now requires the following
Go to Time Station and print out report for subcontractors
These are the hours that are applicable, payroll for subcontractors should take no more than ½ hour including calling into ADP
Payroll must be entered into QuickBooks daily
All payroll must be reviewed by upper management every 2 weeks prior to submitting
Please inform the upper management about any outstanding bills prior to a payroll that may need paid and ensuring all payments are made on time.
There should never be any checks other than payroll unless approved by upper management period.
For approval please email, text or call the owner and or leave on the desk for approval in designated approval box.
Enter all bills into QuickBooks
Track all back charges
Should there need to be adjustments in Time Station please notify management to do so and confirm
Answering subcontractors inquire, payroll, Etc.

Human Resource

Process incoming emails
Provide clerical and administrative support to management as requested and needed.
Oversee editing of all documents and emails to ensure compliantly, well organized and professionally presented
Setting appointment’s and arranging meetings and keeping management informed
Update and obtain 3rd party certifications WBE, WOSB, City of Detroit and Wayne county airport Authority
Review Contracts
Develop, rewrite and maintain policies and procedures
Post ads for available positions initiate interviews
Keep new hire systems, policies, procedures and organize paperwork, background checks
Help orientate new hires & train new hires
Fill out contractors sub-application forms
Monitor office supply levels and notify as necessary
Make sure backup systems are properly working

Customer Satisfaction

Developing relations with current and potential customers, scheduling, monitoring, advertising
Ensure all situations are handled in a professional manner.

Manage and Delegate all Colleagues

- Respect first and foremost your fellow colleagues.
- Maintain the effectiveness of your colleagues work habits.
- Ensure proper time management during site jobs.
- Teamwork must be present among all colleagues while performing job functions.
- Perform Continuous motivation of all colleagues throughout each and every workday.

Compiling and Tracking Necessary Paperwork. ( When Daily Operational Manager is unavailable to do so)

- Review all jobs with company secretary both written and verbal.
- Ensure the accurate hours are tracked for all jobs.
- Retrieve and record all necessary paperwork, i.e. PO’s, work orders, the scope of work Sheets/time cards etc.


- Acquire potential new clients or construction sites.
- Promote company by passing out flyers, business cards, etc.
- Recruit potential employees or subcontractors.

Job Summary

Must be adept at problems solving, identify and resolve issues. Prioritize, plan work and use time efficiently. Must be organized, accurate and through. Monitor work for quality. Communicate clearly, utilize a note, and to do system effectively.

• Location: Detroit, Redford

• Post ID: 45568922 detroit is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2018