Posted: Wednesday, February 21, 2018 1:20 AM
For nearly 70 years, Charles River employees have worked together to assist in the discovery, development and safe manufacture of new drug therapies. When you join our family, you will have a significant impact on the health and well:being of people across the globe. Whether your background is in life sciences, finance, IT, sales or another area, your skills will play an important role in the work e perform. In return, we'll help you build a career that you can feel passionate about.
Apply your knowledge, skills and experience in the biomedical environment by taking the opportunity to join our dedicated team who provide high level executive support to the chief, staff, visiting consultants, PRB management and quest. You actively interact with internal/external customers to handle request, inquiries, and complaints and to provide assistance. Assignments involve work of a confidential or complex nature.
Answer e:mails and telephones, taking complete messages and determining urgency of call and locates / pages individual or refers caller to appropriate back up staff member; arranges conference calls. Performs daily computer system backup and maintains written backup log. Coordinates with accounting to ensure timely payment of invoices. Arranges or helps arrange travel, and lodging; collects travel information including per diem rates, prices for hotels, airlines, and conference and/or course registration and utilizes Concur travel system. Helps track and reconcile reimbursement requests.
Performs electronic word processing, data entry, and calendar maintenance to include: Excel, Outlook email and calendars, database management, and word processing software in providing administrative support to PRB management and staff.
:Types minutes, manuscripts, reports, and enters orders into the appropriate computer program
:Prepares and distributes a variety of reports. Collects and assimilates report data, proofreads and corrects, submits for final review and distributes approved reports.
:Prepares and submits required written records, charts, tables, logs and inventories as requested by supervisor.
:Maintains calendar for management staff, sets up appointments, prepares and distributes rosters.
:Types requisitions and obtains quotes based upon information provided by requestor.
:Enters data to into pre:existing spread sheets, as well as, construct new spreadsheets as needed.
File, establish and maintain files, retrieves documents from files and protects confidentiality of offices files. Maintains offices supplies and inventory; assist with property tracking and equipment inventory. Assists in coordinating and scheduling work orders or activities and tracking maintenance and handyman requests for building operations, including HVAC, telephone, security, and computer systems, training equipment and utilities. Works effectively with service providers, landlord and corporate services to ensure timely resolution of concerns. Uses and helps maintain general office equipment (fax and copy machines, PC, laminator, printers) and arranges for service as needed. Makes deliveries to other campus sites (walking and driving), and orders site supplies; Receives and sorts mail and packages, occasionally delivers urgent documents, medical supplies, or other essential items.
High school diploma or general education degree (GED). Achievement of an Associate or Bachelor degree are preferred. A minimum of three year experience working in administrative support required. Experience working in a medical environment or with scientific staff very helpful. Must be able to type 70wpm.
An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.
:Advanced written (grammar and punctuation) and oral communication skills as well as outstanding secretarial, clerical, organizational and administrative support ski
• Location: detroit
• Post ID: 46189542 detroit